Home.13 February 2001
Greetings to All.
This is Projectoree Newsletter #3, and summarizes the signups and related taskings from Meeting #1 (which was held Sunday, February 4th). Please read it carefully, and discuss all the included information with your Troop's Projectoree Subcommittee.
1) Terminations (and Implications)
Due to their failures to make the first organizational meeting, three Troops and the Order of the Arrow Chapter self-terminated from this year's Projectoree. This drops us down to 12 Troops and 25 Patrols. If no-one else drops out, Troop 111 will "force" itself to condense from 6 to 5 Patrols, thereby bringing us to 24 Patrols total - which is, of course, a "normal" Projectoree. This will simplify things quite a bit - the silver lining to the no-shows. Too bad I wasted 6 hours redrafting the Competition Schedule and expanding the game selections to accommodate 30 Patrols; hopefully, we'll be able to use them in some future year. Hopefully.
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2) Urgent Taskings
A) If you have not done so, your Troop MUST ReCharter before the Projectoree, and preferably much earlier (basically, if you haven't ReChartered yet, you're overdue in two days (that is, on this Thursday, February 15th)). Unregistered means no BSA Insurance and no Tour Permit --- and no BSA Insurance/no Tour Permit means no Projectoree.
B) Although you still have a grace period yet, your Troop should also get going on your Tour Permit. Remember, this is due to me at the April 1st Organizational Meeting, meaning you should submit it by mid-March at the latest. Remember to list "Camp Wilson/Pohick Bay Regional Park" as the destination, NOT the "Chain Bridge Projectoree." This is because the Projectoree is not a recognized event by the Council.
On numbers on the Tour Permit, just use the estimate expressions "up to XX Scouts," and "up to XX Adults," based on the numbers you provided at the First Organizational Meeting; this is perfectly acceptable. On drivers and vehicles, just staple the list of ALL your Troop drivers and vehicles to the Tour Permit; this is also perfectly acceptable and Council will not have a problem with it. Don't procrastinate because "we won't know who's driving until just before the event" - that is an unacceptable excuse.
C) Two Scouts indicated they would forward potential T-Shirt designs to me as potential replacements for the 1995 Projectoree T-Shirt design that was tentatively approved as the default at the First Organizational Meeting. Because new designs will involve original art work by our T-Shirt company, I need to get these pronto. Note that a new design may end up costing us more money, but we'll worry about that if and when it happens.
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3) Other Items of Note
The "2001 - A Scout Odyssey" patch design was approved. The flag streamer design was approved. Purchase of plastic patch protectors was approved. Since the number of Patrols has dropped to 25 (that is, 24), the number of Patrol Award Ribbons has also been lowered, to 8. "Condensed" competition time frames were approved, including a slighter later starting time, and a significantly earlier finishing time. I will investigate the use of the patch design as a sleeve logo on the T-Shirts - that may be too pricey; we'll see. I will also look into a different color "Staff" T-Shirt. Hopefully, I can report back to everyone with prices for these options before the April 1st Organizational Meeting, and (if necessary) we can vote whether to go with the extras and raise the T-Shirt prices to accommodate any additional costs.
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4) Signups at the First Organizational Meeting
As you know, one of the most important purposes for the First Organizational Meeting was to assign Troops to all the various games, administrative taskings, and cleanup duties. The results of the signups were as follows:
Games:
Bangalore Torpedo - 167
Caber Toss - 104
Cave Rescue 111
Egg Toss - 667
Firebuilding Race - 128
Nuclear Reactor - 167
Obstacle Course - 111
Radioactive Basketballs - 647
Walk the Plank - 149
Spider Web Escape - 828
[First Alternate Gane if one of these falls through: Hot Lava Rescue Relay - 638; Second Alternate: Log Raising Relay - 624]
Scoutmaster Chariot Race (unscored "fun" event) - 143
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Late Afternoon Advancement Activities
Firebuilding - 128 [Note - No others were selected.]
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Late Afternoon Games
Soccer - 647
Ultimate Frisbee - 111
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Administrative Duties:
Catholic Mass Coordinator - 624
First Aid/Communications/Timekeepers/Lost and Found/"Rovers" -
638
Flag Ceremonies/Campfire Program Coordinators - 111
Protestant Services Coordinator - 1866
Publicity - 143
Registrar/Treasurer - 149
Scoring and Awards Coordinator - 647
Service Project Coordinator - 667
Site Coordinator - 167
Staff Food Coordinator - 104
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Sunday Morning Cleanup Duties:
Staff Area - 104
Campfire Circle and Trails - 624
Roads and surroundings around the Staff Area and Comfort Station -
1866
Sign Removal and Recovery - 143
Firebuilding/Obstacle Course/Dining Hall Areas - 128
Main Competition Field, and road to Gunston Road - 167
Comfort Station - Late Job - 647
Primary Camping Area - Late Job - 149
Secondary Camping Area - Late Job - 111
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5) Current Attendance Estimates
|
1 Patrol |
16 Attendees |
|
|
6 Patrols |
55 Attendees |
|
|
2 Patrols |
24 Attendees |
|
|
Troop 143 |
1 Patrol |
10 Attendees |
|
2 Patrols |
20 Attendees |
|
|
3 Patrols |
35 Attendees |
|
|
Troop 624 |
2 Patrols |
23 Attendees |
|
3 Patrols |
34 Attendees |
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|
2 Patrols |
24 Attendees |
|
|
1 Patrol |
12 Attendees |
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|
Troop 828 |
1 Patrol |
10 Attendees |
|
Troop 1866 |
1 Patrol |
8 Attendees |
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|
25 Patrols |
271 Attendees |
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I will have at least one update Newsletter in March, which will include Competition and Staff instructions. For now, it is important to involve your Scouts - especially your older Scouts - in the Projectoree planning. If they don't own it, they won't come - plain and simple. Also, don't forget your campfire skits and songs. I will end by reminding everyone that we very much want Senior Scouts to run as much of the Projectoree as possible. Please don't forget that as you begin prepping for your responsibilities.
Two and a half months to Go!
- Dr. Bob
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