Home.25 March 2001
Greetings to All.
This is Projectoree Newsletter #4, and gives a current status report and lead-in to Meeting #2. Please read it carefully, and discuss it with your Troop's Projectoree Subcommittee. Don't "Skim" It, READ IT.
1) Meeting #2
Meeting #2 will be held THIS SUNDAY, April 1st, at the St. Agnes Parish Center, 1914 N. Randolph St., Arlington (07). If anyone needs directions, email me by Thursday night. The meeting will start at 7:30pm sharp, and will end by no later than 8:30pm. If everyone has their ducks lined up in a row, the meeting may end as early as 8:00 pm. All participating Troops are expected to have at least one and preferably two knowledgeable persons, including the an involved Senior Scout, present...
BY NO LATER THAN 7:15PM
to sign in, discuss mutual issues of concern with their fellow Troop representatives, and do the usual socializing.
DON'T FORGET THAT DAYLIGHT SAVINGS COMES INTO EFFECT THIS SUNDAY MORNING!
...so make sure you're on the correct time - otherwise, you will show up just as the meeting is ending (or already over) - and you already know what that means (see Newsletter #2 for a refresher, if needed).
Also Note that I don't know - and frankly don't care - when the NCAA Finals are to be held. But if they're Sunday night, and you're a big fan, make absolutely sure that SOMEONE attends the meeting while you're watching the game.
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2) Urgent Taskings
A) Attendance - This is the most important topic of the night. By now, all attending Troops will have incorporated all of their incoming Webelos. Depending on how well you predicted in Meeting #1, this may result in increases or decreases in total attendance and total numbers of Patrols. It is vital that we have accurate numbers, especially on Patrols. The following list summarizes your original predictions:
|
1 Patrol |
16 Attendees | |
|
6 Patrols |
55 Attendees | |
|
2 Patrols |
24 Attendees | |
|
Troop 143 |
1 Patrol |
10 Attendees |
|
2 Patrols |
20 Attendees | |
|
3 Patrols |
35 Attendees | |
|
Troop 624 |
2 Patrols |
23 Attendees |
|
3 Patrols |
34 Attendees | |
|
2 Patrols |
24 Attendees | |
|
1 Patrol |
12 Attendees | |
|
Troop 828 |
1 Patrol |
10 Attendees |
|
Troop 1866 |
1 Patrol |
8 Attendees |
|
25 Patrols |
271 Attendees |
To date, only Troop 149 has notified me of any changes in these figures (they had a slight increase in total attendance). If changes at the meeting result in a decrease in the number of Patrols, then we go with the standard 24 Patrol format as detailed in Newsletter #3. HOWEVER, if the changes result in an increase in the number of Patrols, then we will go with the expanded 30 Patrol format, and add the two reserve games (Hot Lava Rescue Relay by 638, and Log Raising Relay by 624). We will also allow Troop 151 to bring a single Patrol, since Charlie Spring (former ASM-104, who signed up) is now the new SM of 151.
IMPORTANT! - If you know you are going to expand or decrease the number of Patrols you're bringing, I would appreciate an email which detail the changes as soon as possible. This will enable me to more properly formulate handouts to reflect the actual Projectoree to be held this year, and will also allow me to inform Charlie Spring/Troop 151 of his probable Go/No Go status.
B) Tour Permits - As noted at Meeting #1 and in Newsletter #3, you MUST turn in your Tour Permits at this meeting. If you have failed to send it in, I recommend that you either mail it Monday morning or FAX it by Tuesday morning. After Tuesday morning, you should hand-carry it to Bethesda in order to ensure that you'll have it at the meeting.
[Start Repeat Information: Remember to list "Camp Wilson/Pohick Bay Regional Park" as the destination, NOT the "Chain Bridge Projectoree." This is because the Projectoree is not a recognized event by the Council.
On numbers on the Tour Permit, just use the estimate expressions "up to XX Scouts," and "up to XX Adults," based on the numbers you provided at the First Organizational Meeting; this is perfectly acceptable. On drivers and vehicles, just staple the list of ALL your Troop drivers and vehicles to the Tour Permit; this is also perfectly acceptable and Council will not have a problem with it. Don't procrastinate because "we won't know who's driving until just before the event" - that is an unacceptable excuse. End Repeat Information.]
C) Recharters and New Scout Registrations - As of the District Commissioners Meeting of this past Wednesday night, all attending Troops except 2 had completed their ReCharters. I will not mention the Troops who are still "in-process" - you know who you are. Remember, however, that you cannot attend the Projectoree if you have not completed your ReCharter - because you're not insured.
More important are New Scout Registrations; as of the Commissioners Meeting, less than a dozen New Scout Registrations had been turned in to Council (and most of those were mine). Unregistered Scouts are NOT INSURED; this is unacceptable. Get those kids registered asap - and DO NOT ASSUME that they are are still registered from their Cub Packs; virtually all local Cub Packs drop their graduating Webelos from their ReCharters, even if their actual Bridge Crossing aren't until March, April, or May. Brian Fasci (our DE) will be attending the meeting, and will be more than happy to collect New Scout BSA Registrations from all Troops.
Get 'em registered, folks!
D) Rosters - All Troops MUST bring a photocopy of their CURRENT Roster, INCLUDING NEW SCOUTS. Don't give me a handwritten list of names of Scouts who you think might be going - that's completely useless. We need your actual, complete roster, including telephone numbers (critical) and all the other standard data.
Note that - yes - we will still be asking for your updated and anotated roster at Projectoree Registration - but we still need this one now.
E) Campfire Skit or Song - Please give us the title of your proposed campfire skit or song. Remember the limitations of the campfire circle at Camp Wilson; there are no electronics or artificial lighting, and Scouts need to speak loudly and clearly. Extremely complex skits should be avoided.
F) Flag Retirement - If you have any additional flags to be retired at the campfire, please drop them off at this meeting - one less thing to worry about at Registration.
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To summarize, bring the following:
A) Updated Attendance and Patrol Numbers
B) Tour Permits
C) Optional - New Scout BSA Registrations (Brian Fasci will collect)
D) Current Troop Roster, Including New Scouts
E) Campfire Skit or Song Title
F) Any Flags for Retirement
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3) Current Status "Bullets"
* Camp Wilson - Reserved and Paid For
* Patches - Ordered and Paid For
* Patch Protectors - Ordered, Paid For, and Received
* Flag Streamers - Ordered and Paid For
* O/A Tapout Ceremony - "None" (the Ordeal is the PREVIOUS weekend!)
* Service Project - Discussions with Pohick Bay Ongoing
* T-Shirts - One New Design Submitted for Review; Status Pending
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4) Handouts at the Meeting - Depending on how buried I get this week, I
will try to have the following handouts ready at the meeting:
* Projectoree Guide
* Detailed Game Instructions
* Detailed Staff Position Instructions
* Possibly the Patrol Leader's Guide and Staff Member's Guide
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5) Signups
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This is a repeat of the information provided in Newsletter #3
Games:
Bangalore Torpedo - 167
Caber Toss - 104
Cave Rescue - 111
Egg Toss - 667
Firebuilding Race - 128
Nuclear Reactor - 167
Obstacle Course - 111
Radioactive Basketballs - 647
Walk the Plank - 149
Spider Web Escape - 828
[Additional Games if we go with a 30 Patrol format: Hot Lava Rescue Relay - 638; Log Raising Relay - 624]
Scoutmaster Chariot Race (unscored "fun" event) - 143
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Late Afternoon Advancement Activities
Firebuilding - 128 [Note - No others were selected.]
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Late Afternoon Games
Soccer - 647
Ultimate Frisbee - 111
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Administrative Duties:
Catholic Mass Coordinator - 624
First Aid/Communications/Timekeepers/Lost and Found/"Rovers" - 638
Flag Ceremonies/Campfire Program Coordinators - 111
Protestant Services Coordinator - 1866
Publicity - 143
Registrar/Treasurer - 149
Scoring and Awards Coordinator - 647
Service Project Coordinator - 667
Site Coordinator - 167
Staff Food Coordinator - 104
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Sunday Morning Cleanup Duties:
Staff Area - 104
Campfire Circle and Trails - 624
Roads and surroundings around the Staff Area and Comfort Station - 1866
Sign Removal and Recovery - 143
Firebuilding/Obstacle Course/Dining Hall Areas - 128
Main Competition Field, and road to Gunston Road - 167
Comfort Station - Late Job - 647
Primary Camping Area - Late Job - 149
Secondary Camping Area - Late Job - 111
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Please remember to email me if you have significant increases or decreases in total attendance and Patrol numbers - soonest/better.
Remember to involve your Scouts - especially your older Scouts - in the Projectoree planning. If they don't own it, they won't come - plain and simple. I will end by reminding everyone that we very much want your Senior Scouts to run as much of the Projectoree as possible. Please don't forget that as you continue prepping for your responsibilities.
See you Sunday night at 7:15 (Remember Daylight Savings! - Don't Be Late!)
Five Weeks to Go!
- Dr. Bob
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