Greetings to All.

Two Weeks to Go!

This is Projectoree Newsletter # 5, and gives the current status report resulting from Meeting #2. Please read it carefully, and discuss it with your Troop's Projectoree Subcommittee. Don't "Skim" It, READ IT! Note that all of the most urgent taskings are summarized at the very bottom of this document.

1) Camp Wilson Visit

This year's site visit is scheduled for THIS SATURDAY MORNING, April 14th. If you wish to partake, be at St. Agnes at 8:15 am, or meet us at the gate to Camp Wilson at 9 am, your choice. I don't believe the gate will be open, since it's Easter weekend (so campers unlikely), but if it is, please wait for us at the gate anyway - don't go into the camp. FYI, the Saturday directions to Camp Wilson are posted on the Troop 111 website, Projectoree subpage. I would expect us to leave Camp Wilson by no later than 10:30.

2) Website Postings

Rich Sheehey (ASM-111) has been busily posting all of the various handouts from Meeting #2 on the Projectoree subpage. You are strongly urged to encourage your Patrol Leaders, Senior Scout Staff, and Adult Leaders to read those sections which are most pertinent to your Troop's participation in this year's Projectoree. "Information is Power."

3) Changes from Newsletter #4 and Meeting #2

* We have expanded from 25 to 27 Patrols (and included Troop 151).

* Total (predicted) attendance has increased from 271 to 302.

* We have changed from a 24 Patrol competition format to a 30 Patrol competition format.

* We have added 2 games: Troop 624 is now running the Log Raising Relay, while Troop 638 is running the Hot Lava Rescue Relay.

* Troop 151 has assumed the responsibility of running the Caber Toss event (from Troop 104); Troop 104 retains the Staff Food Administrative task.

* All Patrols will now participate in 8 of 10 possible short events, and both long events. Event series are assigned randomly to all Patrols.

* The two long events (Firebuilding, Obstacle Course) will now be run with 5 Patrols apiece (max), instead of 4 Patrols apiece.

4) ARE YOU PREPARING???

Troop Responsibilities - Important!

We are only 2 weeks away from this year's Projectoree. We are also in the throes of Spring Break - and Tax Season, too. The remaining time will fly by a lot faster than you'd imagine. Are you preparing?

Preparation is not only getting the equipment together, but also getting your staff identified and assembled to practice the event and get their acts together. The earlier you start, the smoother things will go at the Projectoree.

On the events, please prepare and run them AS DESIGNED. Over the past few years, we have had a few Troops who decided to alter the protocols (usually at the last minute), with abyssmal results. Every event in this year's Projectoree has been run as designed at least once before, with complete success. Don't fix it til it's broke.

Who has what?

I have some of the parts to the following events: Bangalore Torpedo, Egg Toss (I think!!!), Log Raising Relay, and Radioactive Basketballs (and Cave Rescue and Obstacle Course, of course). 151 has the parts to the Caber Toss, and I think 638 has the parts to the Hot Lava Rescue Relay. 167 has the Nuclear Reactor. I don't know what else is out there for the Firebuilding Race, Walk the Plank, or Spider Web Escape. If you have all or part of these events, please email me so I can link you up with the Troops running them this year.

5) Administrative Matters

A) Current Predicted Attendance

Troop 104 1 Patrol 12 Attendees

Troop 111 6 Patrols 55

Troop 128 2 Patrols 24

Troop 143 1 Patrol 10

Troop 149 2 Patrols 30

Troop 151 1 Patrol 13

Troop 167 3 Patrols 35

Troop 624 3 Patrols 35

Troop 638 3 Patrols 34

Troop 647 2 Patrols 24

Troop 667 1 Patrol 12

Troop 828 1 Patrol 10

Troop 1866 1 Patrol 8

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27 302

B) Tour Permits

Troop 104 Received

Troop 111 Received

Troop 128 Received

Troop 143 Received

Troop 149 Received

Troop 151 Received

Troop 167 Received

Troop 624 Not Received, but confirmed by Brian Fasci

Troop 638 Received, but APPROVED version needed.*

Troop 647 Received

Troop 667 Received

Troop 828 Received

Troop 1866 Received, but APPROVED version needed.*

Troops 638 and 1866 turned in only copies of the application - I need the approved permit you got back from Council!

C) Current Troop Rosters

Troop 104 Received

Troop 111 Received

Troop 128 Received

Troop 143 Received, but not current

Troop 149 Received

Troop 151 Received

Troop 167 Received

Troop 624 Received

Troop 638 Received

Troop 647 Received

Troop 667 Not Received

Troop 828 Not Received

Troop 1866 Received, but not current

Troops 667 and 828 need to send me their current rosters immediately; Troops 143 and 1866 need to give me their most current roster immediately (not the NCAC membership inventory from last December). My address is above.

D) Campfire Skit or Song Title

Troop 104 - Mad Cow Follies Skit

Troop 111 - Several Bob-Songs, maybe 1 or 2 Skits TBA

Troop 128 - TBA

Troop 143 - TBA

Troop 149 - Warbots Skit

Troop 151 - TBA

Troop 167 - TBA

Troop 624 - Johnny (May Change)

Troop 638 - TBA

Troop 647 - Echo Canyon Skit

Troop 667 - TBA

Troop 828 - TBA

Troop 1866 - Lawnmower Skit

NOTE: Flag Retirement Ceremony Scouts will not be pre-established this year. All Troops are expected to provide one of your youngest Scouts IN FULL UNIFORM for the Ceremony. These Scouts should head down to the Campfire Circle (for practice) when everyone else is assembling on the main field for the Closing Flag Ceremony. Note that Scouts who are not in Full Uniform will not be allowed to participate, so please ensure that you select Scouts who have and are wearing their Full Scout Uniforms.

E) Event Staff (Surplus or Deficient)

Troop 104 - N/A (No Event)

Troop 111 - Adequate

Troop 128 - Adequate

Troop 143 - N/A (No Event)

Troop 149 - 3 or 4 extras

Troop 151 - Need 2 - 4 more

Troop 167 - Adequate

Troop 624 - Adequate

Troop 638 - Has 2 - 4 extras

Troop 647 - Adequate

Troop 667 - Need 2 - 3 more

Troop 828 - Adequate

Troop 1866 - N/A (No Event)

As always, we ask that surplus Senior Scouts make themselves available to all events if needed. As previously noted, I do not want to see Adults running the events.

6) Status "Bullets"

* Camp Wilson - Reserved and Paid For
* Patches - Ordered and Paid For
* Patch Protectors - Ordered, Paid For, and Received
* Flag Streamers - Ordered, Paid For, and Distributed
* Award Ribbons - In Process
* O/A Tapout Ceremony - "None" (the Ordeal is the PREVIOUS weekend!)
* Service Project - Discussions with Pohick Bay Ongoing
* T-Shirts - In Process
* Staff Food Menu - Planned and Copy Distributed
* Website Update - Completed
* All February 28th ReCharters - Completed
* Registrations of New Scouts - Status Unknown

7) Signups

This is an update of the information provided in Newsletter # 4

Games:	Time Frame:
Bangalore Torpedo - 167	Morning
Caber Toss - 151	Morning
Cave Rescue 111	Morning
Egg Toss - 667	Morning
Firebuilding Race - 128	All Day
Hot Lava Rescue Relay - 638	Afternoon
Log Raising Relay - 624	Afternoon
Nuclear Reactor - 167	Afternoon
Obstacle Course - 111	All Day
Radioactive Basketballs - 647	Afternoon
Walk the Plank - 149	Morning
Spider Web Escape - 828	Afternoon
Scoutmaster Chariot Race - 143	Late Afternoon

Morning Events should be at least "staged" on Friday afternoon, and set up either on Friday or as early as possible on Saturday. All afternoon events except for the log raising relay are quick and reasonably easy to set up (that's why they're afternoon events). However, the Troops running these events need to have teams ready to do their setups while everyone else is eating lunch. Troop 624 should plan on taking time during the morning events to set up the log raising relay (it takes a couple of hours); alternately, 624 may wish to send a few Adults and/or Senior Scouts down on Friday afternoon to do the setup.

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Late Afternoon Advancement Activities

Firebuilding - 128 [Note - No others were selected.]

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Late Afternoon Games

Soccer - 647

Ultimate Frisbee - 111

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Administrative Duties:

Catholic Mass Coordinator - 624
First Aid/Communications/Timekeepers/Lost and Found/"Rovers" - 638
Flag Ceremonies/Campfire Program Coordinators - 111
Protestant Services Coordinator - 1866
Publicity - 143
Registrar/Treasurer - 149
Scoring and Awards Coordinator - 647
Service Project Coordinator - 667
Site Coordinator - 167
Staff Food Coordinator - 104

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Sunday Morning Cleanup Duties:

Staff Area - 104
Campfire Circle and Trails - 624
Roads and surroundings around the Staff Area and Comfort Station - 1866
Sign Removal and Recovery - 143
Firebuilding/Obstacle Course/Dining Hall Areas - 128
Main Competition Field, and road to Gunston Road - 167
Comfort Station - Late Job - 647
Primary Camping Area - Late Job - 149
Secondary Camping Area - Late Job - 111

8) Remaining Urgent Taskings

A) T-Shirts - Final orders due to Dr. Bob by Saturday, 4/21
B) Staff Food (remember to estimate PLC attending Scouts!) - Final Orders due to Clay Henderson and Dr. Bob by Saturday, 4/21, Clay is at: clwl@erols.com and clay_henderson@fanniemae.com
C) Tour Permits - 638, 1866 - Need APPROVED copies of your Tour Permits
D) Rosters - 143, 667, 828, 1866 - Need copies of your CURRENT Rosters
E) Campfire Skits and Song Titles - 128, 143, 151, 167, 638, 667, 828
F-1) Assemble all gear necessary to run your event and administrative tasks; PRACTICE you event with your Scouts, using your Senior Scouts as Staff (repeat until they are proficient at running the event)
F-2) If you have parts to the Firebuilding Race, Walk the Plank, or Spider Web Escape, please let me know asap, so we can get you linked up with 128, 149, and 828, respectively.
G) Invite District Staff Associated with your Troop to Co-Camp with You
H) Identify one small Scout in your Troop to participate in the Flag Retirement Ceremony, and if necessary have him upgrade his Uniform.
I) Identify two large Scouts in your Troop to participate in the Service Project on Saturday afternoon.
J) Have all Senior Scouts and Adults read all pertinent sections of the Projectoree Handouts (as posted on the web, or via photocopies of your originals).

Pray for Good Weather!

Don't let the next 2 weeks slip away from you!

- Dr. Bob

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14 April 2001