Greetings to All.

This Newsletter basically summarizes all of the signups of the First Organizational Meeting, and provides some additional information and pointers. Please read it carefully. As with the first Newsletter, this is being sent only to the members of the Projectoree e-net, several members of the District Committee, and several members of the O/A.

Remember, ONLY SELECT MEMBERS of your Troop are on the Projectoree e-net. Many Units have only two recipients. If your Troop has people who should be added to this year's *Projectoree* e-net, please send me their names and email addresses asap. And even if you don't add anyone to the e-net, you should forward this Newsletter to the Senior Scouts and Adults who will be attending the Projectoree, so that they are cognizant of what's happening.

1) Next Meeting

Remember that the second (and final) Projectoree Organizational Meeting is Sunday, April 13th, two weeks from tomorrow. Again, this is mandatory for all participating Units. It will be significantly shorter than the first meeting. Of Note, your Unit's APPROVED Tour Permit is due, along with a photocopy of your current Troop Roster, "final" attendance estimates, and title of your Campfire Skit or Song. You will receive two copies per Troop of the Projectoree Guide. We will hopefully also have particulars on this year's Service Project.

2) Administrative Matters

• Note that (primarily as a result of Chain Bridge District Leadership), the Youth Protection Card "requirement" (to be attached to the Tour Permit) has been rescinded. It will take effect on 1/1/04, so not a problem for us this year. As an aside, I found the commentary of page 20 of the latest Scouter Digest to be a quite amusing alteration of reality.
• The Patch Design was approved, with one worthy suggestion for enhancement (which I will incorporate).
• The T-Shirt Design was selected; it was the Charging Knight/No Fear - Dragon's Head/Know Fear design. I still have not heard back from our vendor on the estimated price.
• Flag Streamers have been ordered.
• Since we are now going to 30 Patrols, the number of Award Ribbons has increased to 10 (was 9).
• We have just under 400 attendees estimated. Recent Projectorees have always exceeded the preliminary estimates - amazingly enough, even last year, when rain was predicted. Therefore, I have ordered 450 patches, and told our T-Shirt vendor to order 425 T-Shirts in the usual proportions. So if anyone's original estimates were significantly off, please let me know soonest.

3) Unit Signups and Changes

Unit signups are as follows:

Troop 104	1 Patrol
Troop 111	6 Patrols
Troop 128	1 Patrol
Troop 143	1 Patrol
Troop 149	2 Patrols (wants to increase to 3 Patrols)
Troop 151	2 Patrols
Troop 167	2 Patrols (wants to increase to 3 Patrols)
Troop 624	4 Patrols
Troop 638	5 Patrols
Troop 647	1 Patrol
Troop 869	1 Patrol
Troop 1130	1 Patrol (wants to increase to 2 Patrols)
The O/A	1 Patrol

...for a total of 31 Patrols. We will try to sort this out at the Second Meeting. If anyone expects to drop by one Patrol, please let me know soonest.

4) First Meeting Attendance Estimates

Unit	Total Scouts	Total Adults	Staff Scouts	Staff Adults
Troop 104	13	5	3	2
Troop 111	60	10	10	4
Troop 128	12	4	2	2
Troop 143	7	2	1	1
Troop 149	30	5	5	1
Troop 151	14	3	4	2
Troop 167	35	6	5	1
Troop 624	40	8	3	3
Troop 638	50	10	8	4
Troop 647	13	4	2	1
Troop 869	14	3	4	1
Troop 1130	14	3	4	1
The O/A	14	3	4	3

And a number of District personnel have indicated they will attend or at least visit.

5) Signups

Here are the signups from the first meeting:

Games

Caber Toss* (Troop 151)
Cave Rescue* (Troop 111)
Egg Toss* (Troop 149)
Firebuilding Race* (Troop 1130)
Hot Lava Rescue Relay* (Troop 638)
Log Raising Relay** (Troop 624)
Nuclear Reactor* (Troop 167)
Obstacle Course* (Troop 111)
Radioactive Basketballs* (Troop 647)
Running Kim's Game* (Troop 104)
Scoutmaster Chariot Race* (unscored "fun" event) (Troop 143)
Spider Web Escape** (Troop 128)
Walk the Plank* (Troop 869)

IMPORTANT! - Several people have asked who has the equipment for these games from previous years. I have in my Projectoree Shed the equipment for Caber Toss, Cave Rescue, *some* Egg Toss, *some* Firebuilding Race, *some* Log Raising Relay, Obstacle Course, Radioactive Basketballs, and Scoutmaster Chariot Race. I do NOT have anything for the Nuclear Reactor, Running Kim's Game, Spider Web Escape, or Walk the Plank. The Troops that ran these events last year were: Nuclear Reactor (Troop 167 - same), Running Kim's Game (Troop 104 - same), Spider Web Escape (Not run last year, run 2 years ago by Troop 828 (not attending this year), and 3 years ago by Troop 647), or Walk the Plank (Troop 624). I suggest that Troops 128 and 869 discuss these issues with the noted Troops.

We will try to have the summaries for these events posted on the Troop 111 website within the week.

* = The links to the games are from last years Projectoree. The rules may change slightly this year. New games write-ups will be found on the main Projectoree Web page in a few weeks.

** = The links to the games are from the 2001 Projectoree.

Administrative Duties

Catholic Mass Coordinator (Troop 624)
First Aid/Communications/Timekeepers/Lost and Found/"Rovers" (Troop 638)
Flag Ceremonies/Campfire Program Coordinators (O/A, with Troop 111 as Backup)
Protestant Services Coordinator (Troop 104)
Publicity (Troop 149)
Registrar/Treasurer (Troop 143)
Scoring and Awards Coordinator (Troop 647, with Troop 624 Assisting)
Service Project Coordinator (Troop 1130)
Site Coordinator (Troop 167)
Staff Food Coordinator (Troop 151, with 104 Assisting)

Sunday Morning Cleanup Duties

Staff Area (Troop 151 and O/A)
Campfire Circle and Trails (Troop 624)
Roads and surroundings around the Staff Area and Comfort Station (Troop 647)
Sign Removal and Recovery (Troop 104)
Firebuilding/Obstacle Course/Dining Hall Areas (Troop 111)
Main Competition Field, and road to Gunston Road (Troop 638)
Comfort Station - Late Job (Troop 869)
Primary Camping Area - Late Job (Troop 167)
Secondary Camping Area - Late Job (Troop 149)

Late Afternoon Advancement Activities

Firebuilding (Troop 1130, only if adequate interest)

Late Afternoon Games

Capture the Flag (If Possible to Run Safely) (Troop 638)
Human Foos Ball (Troop 869)
Ultimate Frisbee (Troop 624)

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If there were any mistakes in the above summaries, please notify me asap. See you all in two weeks. I will send a reminder email just before the meeting. Five Weeks to Go!

YiS - Dr. Bob (drbob-at-troop111.org), SM-111

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31 March 2003