Greetings to All.

This is an Action Item for All Chain Bridge District Scoutmasters; all non-CBD members of the CBD e-net may delete this message without harm.

Scoutmasters: If interested, you Must Respond by No Later Than COB Sunday, January 2nd, one month from tomorrow's date. NOTE THAT THIS IS A HARD DEADLINE!

This is the formal solicitation of interest for the Spring 2005 Projectoree - the 11th Year (and 12th) Projectoree (there were two Projectorees held on consecutive weekends in 1999). We will be holding one Projectoree on Friday - Sunday, April 29th - May 1st, 2005 at Camp Wilson (Pohick Bay Regional Park). As far as I know, this weekend is not in conflict with any Council event (such as the Scouting on the Mall Show). There are (currently) no plans to hold a second Projectoree this year.

The Projectoree is first come/first serve for the first 30 Patrols who submit deposits. In reality it's 24 Patrols, as the first six slots are already reserved for Troop 111's Patrols. Patrols MUST HAVE A MINIMUM OF SIX SCOUTS, and a maximum of ten Scouts; remember your expected new Scouts (now Webelos II's) in your Patrol totals, but also remember that your Senior Scouts will be needed to run events, and therefore should NOT be included in your Patrol totals. A short waiting list will be created (maximum 3 Patrols) if more than 30 Patrols apply, because we usually have about a 10 percent attrition rate by the date of the Projectoree.

The deposit is $50. per Patrol, AND IS NON-REFUNDABLE. Also Note, FORFEITED PATROL DEPOSITS WILL NOT BE CREDITED TOWARDS A TROOP'S REMAINING FEES. The intent is to avoid frivolous signups which will cause late registering Troops to be unnecessarily excluded (as has happened at past Projectorees). Please sign up only for the number of Patrols that you KNOW you will have.

Deposit checks must be made out to "Troop 111" and mailed to the following address:

Edited for Internet.

The memo line of your check should include your Troop # if it's not on the check header, and also "Proj. 2005 Deposit."

Please also send me an email AFTER you have mailed your deposit check, so I have a fail-safe "checking" mechanism to compensate for letters lost or delayed by the Post Office. The following information must be included in your confirmational email:

Troop #
# of Patrols
Scoutmaster's Name
email address
Home Phone Number
Projectoree Contact Person's Name*
email address*
Home Phone Number*
Date your Deposit Check was mailed

[* If different from the Scoutmaster]

For your consideration, the basic registration fee for this year's Projectoree is $6. Basic Registration and T-Shirt will therefore be $14, and Basic Registration, T-Shirt, and Staff Food will be $22. These fees are the same as last year, but may change by a dollar or two if the fees for Camp Wilson or the T-Shirts or Staff Food costs go up by any significant amount.

Again, I MUST HAVE your selection by COB Sunday, January 2nd. This is because the Camp Wilson springtime dates will sell out within an hour or two on Monday, January 3rd, and I have to have solid numbers in order to make proper reservations. If I have not heard from you by COB 1/2/05, I will assume that your Troop has declined your invitation. In reality, there is no need to wait til the last minute - put your reservation in early, and avoid the heartburn of the waiting (or rejected) lists.

As always, I recommend each Unit form a Projectoree subcommittee to ensure that no deadlines or meetings are (fatally) missed. A number of Units have missed out on previous year's Projectoree because everyone in those Units assumed someone else was handling reservations and meetings. At least two of your Senior Scouts should be on this subcommittee.

Projectoree Newsletters will be sent only to select members of the District Staff and to the members of those Troops who have submitted deposits. Only brief notes will be reported in Chainemail. There will be 2 Organizational Meetings, both *mandatory*, both on Sunday nights, on 1/23/05 and 4/10/05, starting on the dime at 7:30 pm at St. Agnes' Parish Center.

Five Months to Go!

YiS - Dr. Bob Klein, SM-111

Home.
24 February 2005