Greetings to All.

1) Second Organizational Meeting THIS SUNDAY, April 10th

The second meeting will be held this Sunday, April 10, starting at 7:30pm at the St. Agnes Parish Center. As always, DON'T ASSUME that someone is covering for your Troop - MAKE SURE. Also as usual, please be present by 7:15/7:20 for socializing, etc., and be in your seats at 7:30 sharp. I will start the meeting exactly on time, and I expect it to last less than 45 minutes. An agenda will be provided at the meeting.

Although I will be wearing mine, Scout Uniforms are NOT required attire.

Things I will give you:

* Two red notebooks each containing a complete set of all Projectoree paperwork.
* If they arrive this week, your Troop's Projectoree Flag Streamer.

Things you must give me:

* Copy of your APPROVED Tour Permit (see important notes below).
* (Verbal) Confirmation that Your Troop has ReChartered for 2005-2006 (see important notes below).
* Copy of your CURRENT Troop Roster (see important notes below).
* Tentative T-Shirt Order
* Tentative Staff Food Order
* Title of your skit or song for the campfire.
* An Update of Your Attendance Figures (remember, we are in a waiting list situation for two Patrols at this time, so it is critical to have good, hard numbers! The last set of attendance figures is appended below.)

Things we will discuss:

* Time Frame for T-Shirt Orders.
* Time Frame for Staff Food Orders.
* Equipment Pickups and/or Exchanges (if your Unit ran an event in the past, and has equipment for it, please let the people who are running it this year know, and make arrangements for pickup).
* (Possibly) The Service Project Particulars.
* The Need for Senior Scout Participation.
* What Happens if we *Don't* Voluntarily Drop to 30 Patrols?
* Other Problems?
* Questions?

2) Important Notes

* If you haven't submitted it yet, your Tour Permit must list "Camp Wilson/Pohick Bay Regional Park" as the destination, NOT the "Chain Bridge Projectoree." This is because while the Projectoree is now sanctioned as the District's Spring Camporee, it is still not a Council-recognized event. On numbers on the Tour Permit, just use the estimate expressions "up to XX Scouts," and "up to XX Adults," based on the numbers you provided at the First Organizational Meeting; this is perfectly acceptable. On drivers and vehicles, just staple the list of ALL your Troop drivers and vehicles to the Tour Permit; this is also perfectly acceptable and Council will not have a problem with it. Don't procrastinate because "we won't know who's driving until just before the event" - that is an UNacceptable excuse. Finally, even though it is only sporadically enforced, remember to attach a photocopy of your SM's *or* other leader's Youth Protection Training Card to your Tour Permit (this is a requirement that became effective on 1/1/04).

* Because Insurance Coverage is now included with BSA Registrations, ALL attending Troops MUST ReCharter before the Projectoree, and all incoming Webelos MUST be registered as Scouts before attending.

* I must have a copy of your actual CURRENT Troop roster, including everyone in your Troop, and including all New Scouts. Info must include full names, addresses, and home phone numbers. A copy of last year's Recharter, a list of handwritten names, a late 2004 or early 2005 Troop roster that doesn't include your new Scouts, etc., are all UNACCEPTABLE.

3) Signups

Here are the signups from the First Organizational Meeting

Bad Plumbing - 648
Caber Toss - 151
Egg Toss - 869
Firebuilding Race - 624
Nuclear Reactor - 167
Obstacle Course - 111
Radioactive Basketballs - 647
Scoutmaster Chariot Race (unscored "fun" event) - 128
Selected Game # 1 - Cave Rescue - 1130
Selected Game # 2 - Hot Lava Rescue Relay - 638
Selected Game # 3 - Running Kim's Game - 104
Selected Game # 4 - Spider Web Escape - 1916
Selected Game # 5 - Walk the Plank - 149

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Administrative Duties:

Catholic Mass Coordinator - 624
First Aid/Communications/Timekeepers/Lost and Found/"Rovers" - 638
Flag Ceremonies/Campfire Program Coordinators - 149
Protestant Services Coordinator - 104
Publicity - 1130
Registrar/Treasurer - 167
Scoring and Awards Coordinator - 647
Service Project Coordinator - 1130
Site Coordinator - 648
Staff Food Coordinator - 151 (+111 if needed)

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Sunday Morning Cleanup Duties:

Staff Area - 151
Campfire Circle and Trails - 624
Roads and surroundings around the Staff Area and Comfort Station - 647
Sign Removal and Recovery - 104
Firebuilding/Obstacle Course/Dining Hall Areas - 128
Main Competition Field, and road to Gunston Road - 638
Comfort Station - Late Job - 1916
Primary Camping Area - Late Job - 167
Secondary Camping Area - Late Job - 149

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Late Afternoon Activities:

Foos Ball - 869
Soccer - 648
Stove and Lantern Safety (only if any interest) - 647
Note: 40 Scouts Max - HELP NEEDED!

5) Current Reservations
(again, if you wish to reduce your current reservation, let me know! Troop 1916 is on the waiting list awaiting 2 slots!)

4 Weeks to Go!

YiS - Dr. Bob (drbob-at-troop111.org), SM-111

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4 April 2005