Home.Meeting # 2 Agenda
1) Status
- Reminders on Date Change (now 4/17-19),Registration Costs ($6, $14 or $22)- Troop Status: 104, 106, 111, 149, 167, 638, 647, 648 (143 Dropped Out; 624 Never Responded.)
- Deposits Still Needed - Tr 104, 648
- Patches - Designed and Ordered (Thanks to Troop 638)
- Ribbons - Designed and Ordered; 5 "Place" Ribbons Ordered
- Campsite - Reserved in Full; Service Project Not Yet Determined
- All Games and Staff Positions Signed up for by Attending Troops (see below)
-T-Shirts - Still in Design Stage (Discussion)
2) Pertinent Reminders - Tour Permits, Troop Insurance
*All Units MUST get a Tour Permit, listing "Camp Wilson" as destination, NOT the "North Arlington Projectoree." Preferably submitted in person at NCAC (not mailed), and completed by the end of March - sooner better!*All Units are VERY STRONGLY URGED to have the standard BSA Insurance (Alexander and Alexander)ineffect. The form came with your Recharter Packet; it's only $1.58 per Troop member for the entire year - a super bargain. You should get this regardless of whether your Troop members have personal insurance, as it covers what every our personal insurance does not.
3) Staff Position Signups (Need Names and Phone Numbers!):
- Catholic Mass Coordinator (Troop 648)- FirstAid/Communications/Timekeepers/LostandFound/"Rovers" (Troop 638)
- Flag Ceremonies (Troop 111)
- Campfire Program Coordinators (Troop 149)
- Games Coordinator (Troop 647)
- Protestant Services Coordinator (Troop 106)
- Publicity (Troop149)
- Registrar/Treasurer (Troops 638/106 - 638 Primary)
- Scoring and Awards Coordinator (Troop 647)
- Site Coordinator (Troop 167)
- Staff Food Coordinator (Troop 104)
4) Game Coordinators (also Need Names and Phone Numbers!):
- Caber Toss (Troop 104)- Egg Toss (Troop 638)
- Firebuilding (Troop 149)
- Hot Lava Rescue Relay (Troop 106)
- Log Raising Relay (Troop 111)
- Nuclear Reactor (Troop 167)
- Obstacle Course (Troop 111)
- Scoutmaster Chariot Race (Troop 149)
- Spider Web Escape (Troop 647)
- Synchronized Walk (Troop 106)
- Walk the Plank (Troop 167)
5) Updated Attendance Estimates (Remember In coming Webelos!!!)
- Determination of Number of Setups per event (3 or 4???)- Note that Neal Wood will coordinate surplus staff and events needing staff, and also coordinate equipment exchanges/information from past Projectorees; call him if you need help!!!
- How many staff members will be eating Staff Food? (Ordering Form Coming!)
6) Campfire Program Reminders
-Only 1 Campfire (Saturday Night)- 1 Skit or Song per Troop Requested - No Electronics - Acceptable Themes!
- Discipline (Same as Last Year (which worked!)
7) ISSUES TO BE RESOLVED!!!
Campfire I - American Flag Retirement Ceremony (currently about 20 Flags)- During or Afterwards?- Involve Youngest Scouts if during, fromall Troops
Camp fire II - O/A Tapout Ceremony (requested by BradJ./Troop149)
- Only members present! - Not a general read-off of everyone elected.- Timing (When to do (if we're doing)) - early or late? O/A members depart?
- How elaborate?
Arlington Teacher's Day, Friday April 17th
-Are Private Schools also off? (I don't know)- Does this change our expected arrival times at Camp Wilson?
Late Saturday Afternoon Activities
-Reminders on Last Year (we need a plan!!!)- Discuss with Scouts??? - Ideas?
8) Final Meeting - ONLY for Staff and Games Coordinators (but anyone else is welcome!)
- Set Date (Can not be too late in the Game; April 5th? - Note the 12th is Easter!)- Note that the Projectoree Guide (very similar to last year's) and all forms will be distributed by mail or email with in the next two weeks,or at the above mentioned Staff Meeting!
- Site visit Sat., April 11th??? Recommended for Staff members/SM's who have not attended a previous Projectoree. Takes about 3 hours start to finish, well worth the time and effort, and will make your lives alot easier the following weekend when you're setting up. This will be arranged at the above mentioned staff meeting.
9) Miscellaneous
- Comments by Attendees, if any.
-Dr.Bob,SM-111
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