Greetings to All.

This mailing contains the agenda for tonight's meeting. Please print off a copy for your convenience. I will have *some* extra copies at tonight's meeting, but (in order to keep xeroxing costs to a minimum) only a few extras. Note again that the meeting starts at 7:30; PLEASE BE ON TIME! Thanks. See you tonight....

1) Welcome and Start
If you're late and have not signed in and picked up the handouts, please do so quietly before joining us. IF I DO NOT ALREADY HAVE IT, please write down your email address - very legibly - on the sign-in sheets.

2) Quick Self-Intro of Attendees
Brief overview of the Projectoree and this meeting.

3) Financial and Related Issues
(A) Deposits for 1999 - $100 Due by February 1st, 1999, made out to "Troop 111" and listing "Proj. 99 Deposit/Troop ___" in the memo section.
(B) Residual Deposit "left-over" from 1998: $133.14
(C) Proposed charges for 1999: Basic Registration: $6; Registration and T-Shirt: $14; Registration, Staff T-Shirt and Staff Food: $22. One Form Registration, One Check Payment; all accounts run through Troop 111.
(D) Reservation of Camp Wilson is Confirmed

4) District Issues
We will likely have several District personnel visit us at the Projectoree this year; at present, there are no other District issues.

5) Council Issues "Down the Road" - Tour Permits, Troop Insurance
* All Units MUST get a Tour Permit, listing "Camp Wilson" as destination, NOT the "North Arlington Projectoree." Preferably submitted in person at NCAC (not mailed), and completed by the end of March - sooner/better!
* All Units are VERY STRONGLY URGED to have the standard BSA Insurance (Alexander and Alexander) in effect. The form came with your Recharter Packet; it's only $1.58 per Troop member for the entire year - a super bargain. You should get this regardless of whether your Troop members have personal insurance, as it covers whatever your personal insurance does not.

6) "Design" Issues
(A) Patch Design - Any suggested submissions?
(B) T-Shirt Designs (Front and Back) - Use of previous version (Sometimes you win, sometimes you don't)? Any new suggestions?
* Staff T-Shirts (Yes, we'll try to have "1998" on the sleeves this year!)
* No Post-Projectoree T-Shirt Orders
(C) Flag Streamer Design - Any submissions?
(D) Patrol Awards - First Through Fifth Place again???

7) Current Attendance Estimates (Remember Incoming Webelos Scouts!)
- Number of Patrols (minimum size: 6 Scouts; please combine small Patrols!)
- Number of Total Attendees (Scouts and Adults!)
- Number of T-Shirts (that is, will all attendees want a T-Shirt???)
- Number of Available Staff Members - Senior Scouts
- Number of Available Staff Members - Adult Leaders

8) Game Selections
(A) Three - Four set-ups per event (i.e., for 18-24 Patrols), TBD at this meeting!
(B) Retained Games - Egg Toss, Firebuilding, Obstacle Course - Comments
(C) New Games - Bob's List - Other Suggestions?
(D) Unless new objections are raised, scoring will follow 1997's adjusted protocol.
(E) Voting

9) Game Staffing by Troop (Master Data List)

10) Administrative Staffing by Troop (Master Data List)

11) Campfire Program
- Only 1 Campfire (Saturday Night)
- 1 Skit or Song per Troop Requested - Acceptable!
- No Electronics
- Need Coordinators, both Senior Scout and Adult
- American Flag Retirement Ceremony
- Discipline

12) Equipment Exchange Reminder
What do you have from past Projectorees that other Troops may need? There's no need to reinvent the wheels, or re-purchase items previously bought (and merely lying in someone's yard or garage.) If you have stuff, let everyone know!

13) Coming Up, Q&A if needed, and Concluding Remarks

YiS - Bob

Projectoree 99 Page.
10 January 1999