Greetings to All.

Note that the email referenced as "Projectoree - Meeting # 1 Agenda" is henceforth designated as Newsletter # 3.

This email summarizes the highlights of the first meeting, but also includes a few additional points. Note that event (game) and staffing assignments are included in this email.

1) Attendees
Representatives from Troops 104, 106, 111, 149, 167, 638 and 647 attended. Also attending were members of the new (and thus far un-numbered) Venturing Crew in North Arlington.

2) No-Shows
Troop 141 has confirmed that they will not be participating in this year's Projectoree. Troops 162 and 624 had previously declined. Troop 143 has a "slight" interest, and will let us know before the deposit due date. Troop 648 is interested, but will be voting on it later this month, and will also let us know before the deposit due date.

3) Deposits
To date, Only Troop 104 has paid their deposit. All other deposits are due by no later than Tuesday, February 1st, 1999.

4) Pricing
Because of the possible need to reimburse some Troops for Projectoree event materials, the proposed pricing schedule ($6/$14$/22) was retained without further comment. Again note that the 1998 Projectoree surplus of $133.14 will be incorporated into this year's receipts.

5) Tour Permits, Troop Insurance
All Units were reminded to acquire Tour Permits for "Camp Wilson," and also to purchase the Alexander and Alexander (BSA) Insurance Policy; note that the latter policy should come twice - a blank is included in the Recharter packages, and (if you purchased this insurance last year) a "renewal" version should arrive at the house of whomever is listed as the Troop representative sometime this week (Troop 111's arrived at my house yesterday.)

6) "Design" Issues

(A) Patch Design - No designs were submitted - I will design a patch.
(B) T-Shirt Designs - 1 design was submitted and turned down; the consensus of the group was to repeat the very popular 1996 "Sometimes You Win/Sometimes You Don't" designs, with the suggestion that we attempt to have the dragons modified somewhat. I will attempt to do so, but cheap artists are tough to come by....
(C) Flag Streamer Design - No designs were submitted - I will submit a standard design.
(D) Patrol Awards - We retained First Through Fifth Place Awards

7) Current Attendance Estimates

104	2 Patrols, 16 total attendees, All for T-Shirts, 2 Scout Staff, 2 Adult Staff
106	2 - 22 - All - 4 - 3
11	4 or 5 - 40 - All - 8 - 4
143
149	2 - 20 - All - 3 or 4 - 4
167	3 - 30 - All - 4 - 2
638	2 - 24 - Most(20) - 6 - 2
647	2 - 14 - All - 2 - 2
647
Venturing	6 to 8 Staff

All Troops were (and are) reminded that the minimum Patrol size is 6 Scouts, and the maximum is 10 Scouts.

8) Game Selections
We have 17 or 18 Patrols expected at this time; therefore, depending on Troops 143 and 648, we will need either 3 setups per event (18 Patrols), or 4 (19 or more Patrols.) The following games were selected (Staffing Troop listed in parentheses):

Acid Bath	106 and 638
Ball Toss	647
Caber Toss	104
Cave Rescue	111
Egg Toss	638
Firebuilding Race	149
Hot Lava Rescue Relay	106
Human Chain Tire Pass Through	O/A - Venturers
Nuclear Reactor	167
Obstacle Course	111
Scoutmaster Chariot Race	**Unstaffed at this time**

Detailed instructions for the new games will be provided by the end of this month. Note that one new addition to **ALL** games is a supply of drinking water at the starting point, with plenty of disposable (paper) cups and a trash bag.

9) Administrative Staffing by Troop

149	Catholic Mass Coordinator
638	First Aid/Communications/Timekeepers/Lost and Found/"Rovers"
O/A - Venturers	Flag Ceremonies/Campfire Program Coordinators
Deleted	Games Coordinator
106	Protestant Services Coordinator
111 or 149	Publicity
638	Registrar/Treasurer
647	Scoring and Awards Coordinator
167	Site Coordinator
104	Staff Food Coordinator

It is probable that 143 and 648 will pick up one minor job apiece if they choose to participate, TBA The deletion of the "Games Coordinator" is in recognition that previous efforts to "mix" Senior Scout Staffing was less than successful, and that all Units would prefer to staff their own events (or will request help on-site if they are short on staff.)

Note that the "all-day" games and staff positions will try to use two sets of staff (one am and one pm) in order to prevent burn-out. We will attempt to specify and coordinate this at an upcoming meeting.

10) Campfire Program

- All Units were reminded to develop 1 skit or song
- There will be an O/A tap-out ceremony
- There will also be an American Flag Retirement Ceremony (we appear to have collected about 8 flags during Scouting for Food)
- No electronics/confirmed
- Discipline will follow last year's successful protocol

11) Equipment Issues
Most Units signed up for the same games and/or staff positions as last year, so minimal exchanges are anticipated.

Units needed financial assistance to acquire needed equipment, note: we will have a small amount of money to assist; however, you should make every effort to minimize expenses or acquire donated items to run your event. No guidelines are presented; however, we will have at best approximately $200 in surplus funds this year, if everything else goes right.

***NOTE*** - I am still attempting to acquire cargo netting for the obstacle course, without success. West Marine has no idea, and the Old Guard and Quantico were also unable to assist. If anyone has any ideas, I would surely like to hear them, and soon!

12) Upcoming Meetings
Our next two meetings will be on Sunday, February 28th, and Sunday, March 28th, from 7:30 - 9:30 at St. Agnes; note that this meeting was actually completed by 8:45, but you should still schedule `til 9:30 in case of need.

Please share this email with anyone in your Troop who should be receiving this information!

YiS - Bob

Projectoree 99 Page.
26 February 1999