Greetings to All.

1) Photo Reunion Session
As mentioned in yesterday's (9/12) Weekly Notes, our Photo Renion Session #1 is scheduled for Saturday, September 21st, starting at 7pm at the Parish Center.  Based on past sessions with single Crews, it should take about an hour and a half if everyone arrives on time.  You should plan on staying the entire time - and not just making your selections and leaving - because unselected photos (of which there may be hundreds) will be divvied up (for free) after the selection process is completed.  As noted, I will need some help setting up, starting at 4pm, and will also need some help in taking down when everyone is done.

Note I have one piece of good news on the photo front - one of the two missing rolls (the one from the Tooth of Time to Basecamp) was rediscovered when I cleaned my room - it had rolled under my bed, apparently when I was unpacking.   The other roll (taken at Harlan) is apparently gone.  Fortunately, we still have three other rolls at Harlan, and the missing roll only had about 10 shots on it (I switched to 800 speed film for the burro races as it got dark), so we didn't lose anything vital, just some campsite and cooking photos taken late that afternoon - and we already had plenty of those anyway.

This is how the reunion session will work - please read carefully.  Everyone will receive the 8 x 10 shots of the official Crew photo (which is terrible, as usual), about eight 8 1/2 x 11 shots of various group photos from the entire trek, and color photocopies of their official Crew Leaders Copies.  Next, you will receive a pile of about a hundred and fifty photos from the trek.  Most of these will feature you, but a number will be generic scenery shots.  Also included will be a set of photos of every other member of the Crew, about 2 - 4 pictures each; I do this because past experience has shown that people usually tunnel-vision on themselves, and forget to get photos of anyone else.  All these items are free.

Note that your personal photos are in chronological order (albeit probably not quite perfectly); however, the shots of the other Crew members are in alphabetical order, and you'll need to re-insert them into your chronological sequence on your own.  If you can't figure out where a photo belongs in the chronological sequence, ask me.

IMPORTANT! - Also Note that you should review the photos you are given BEFORE looking at the photo display detailed in the next paragraph.   This is because many of the photos you already have (for free) will be quite similar to photos in the display - therefore, there is no need to purchase the latter.   On the other hand, you MAY wish to purchase some of the photos used to make the 8 1/2 x 11 pictures in 4 x 6 size, so that you can include them with your "regular" photo album.  This is entirely up to you.

OK, now for the display.  These are photos that feature more than 2 people, or photos that are of general interest to all - a great shot of Baldy, a picture of a western grouse, a campfire program, etc.  Since everyone might want these, there is no way to equitably divide them up (the original order is 2 sets of shots.)  Therefore, we lay them out for your decision.  Reprints of these shots cost 3 for a dollar.  Buying them is entirely up to you - I have had families buy as few as half a dozen, or as many as two hundred.  But this is the one and only chance you will have to get these, unless you feel like poring over 1,000 or so negatives on your own, so go into it with that perspective.

You select a photo for reprinting by PRINTING your intitials CLEARLY on a yellow sticky note that will be attached to the photo.  If I can't figure out your initials, you don't get the reprint.

Once the selection process is done, we will immediately give away all photos that have only one set of initials on them (or where there are duplicates, only two sets of initials).  This will leave all the photos that no-one wanted to purchase reprints of (i.e., no initials).  These will then be given away on a rotational basis (Scouts pick one at a time in sequence until everything is gone).   This is why you need to stick around until we're finished.

Once we're done with all that, you may leave.  I will need some help drafting up the reprint order, so if anyone can stay, please do.  It usually takes several weeks to get the reprints done and resorted.

2) Merit Badges
To date, only Will K. has submitted his Philmont Merit Badge writeups.  I will bug you a little more about this, but not much more - this is your responsibility, not mine.  If you don't do it for whatever reason, I am not going to force you to do so.

3) Evaluations
The following Scouts still owe me the evaluation form:  Luke B., Drew D., Michael D., Matt G., William L., and Thomas S.

4) Last Awards, etc.
Todd will receive his Arrowhead, etc., at the Photo Reunion Session. In addition, several awards that we neglected to give to William will also be presented. Everyone will receive a photocopy of their Philmont Medical Form (the originals are filed in the Troop Med Forms box). Some other minor memorabilia and similar items will also be given out.

5) Diary and Accounting
The diary is now about a third complete. With everything else that's going on, it has been slow going. I have received NO receipts from anyone, so the accounting remains in stasis.

- Bob

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13 September 2002